Privacy Policy

Effective Date: May 1, 2026

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1. About Us

This Privacy Policy applies to His Chosen Outreach Ministries Inc (“HCOM,” “we,” “our,” or “us”), a 501(c)(3) nonprofit organization located at:

3081 Old Ocean Hwy
Bolivia, NC 28422
Email: info@hcoministries.org
Website: hcoministries.org

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Our mission is to empower individuals, strengthen communities and share the Gospel of Jesus Christ.

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2. Purpose of This Privacy Policy

We respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, store, and protect your information when you interact with HCOM through our website, programs, events, donations, volunteer opportunities, text messaging, email communications, and other services.

By using our services or submitting information to us, you agree to the practices described in this Privacy Policy.

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3. Information We Collect

We may collect the following information:

Personal Contact Information

• Name

• Address

• Email address

• Phone number

• Emergency contact information

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Program & Volunteer Information

When registering for programs, camps, tutoring, volunteering, or events, we may collect:

• Participant registrations

• Volunteer applications

• Background check information (where applicable)

• Parent/guardian contact information

• Medical or allergy information voluntarily provided for safety purposes

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Donation & Payment Information

When donations or payments are made online, payment information is securely processed through third-party payment processors. HCOM does not store full credit card or banking information on our servers.

Communication Information

We may collect information when you:

• Contact us by phone, email, text, or website forms

• Subscribe to newsletters or SMS updates

• Respond to surveys, applications, or event registrations

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Website Usage Information

Our website may automatically collect limited technical information such as:

• IP address

• Browser type

• Device information

• Pages visited

• Cookies and analytics data

This information helps improve website performance and user experience.

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4. How We Use Your Information

We may use your information to:

• Operate and improve our programs and services

• Communicate with participants, parents, donors, volunteers, and supporters

• Process donations and registrations

• Provide newsletters, updates, and event information

• Coordinate volunteer opportunities

• Maintain safety and security for youth programs and events

• Respond to inquiries and customer service requests

• Comply with legal and nonprofit reporting obligations

We may also use photos, videos, or testimonials collected during events or programs for ministry, educational, promotional, or fundraising purposes unless a parent, guardian, or participant requests otherwise in writing.

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5. Text Messages & Email Communications

By providing your phone number or email address, you consent to receive communications from HCOM, including:

• Program updates

• Event reminders

• Volunteer opportunities

• Ministry news

• Fundraising campaigns

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Message and data rates may apply for text messaging.

You may unsubscribe at any time by:

• Clicking “unsubscribe” in emails

• Replying STOP to text messages

• Contacting us directly at info@hcoministries.org

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6. Children’s Privacy

Protecting children’s privacy is extremely important to us.

HCOM does not knowingly collect personal information directly from children without parental or guardian consent. Information related to minors participating in our programs is collected only for legitimate program, safety, registration, or emergency purposes.

Parents or guardians may request review, correction, or deletion of a child’s information by contacting us.

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7. How We Share Information

HCOM does not sell, rent, or trade your personal information.

We may share information only:

• With trusted service providers assisting HCOM operations (such as payment processors, email/SMS platforms, or background check providers)

• When required by law or legal process

• To protect the safety, rights, or property of HCOM, participants, volunteers, or the public

• With parental/guardian consent when necessary

All third-party providers are expected to maintain appropriate privacy and security protections.

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8. Data Security

We take reasonable administrative, technical, and physical measures to protect personal information from unauthorized access, misuse, or disclosure.

However, no electronic transmission or storage system can be guaranteed 100% secure. Users share information at their own risk.

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9. Data Retention

We retain personal information only as long as reasonably necessary for:

• Program administration

• Legal compliance

• Safety documentation

• Financial and tax reporting

• Ministry operations

Information no longer needed may be securely deleted or destroyed.

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10. Your Rights & Choices

You may request to:

• Access your personal information

• Correct inaccurate information

• Request deletion of certain information

• Opt out of marketing communications

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Requests may be submitted to:
info@hcoministries.org

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11. Third-Party Links

Our website or communications may contain links to third-party websites. HCOM is not responsible for the privacy practices or content of those external sites.

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12. Changes to This Policy

HCOM reserves the right to update or revise this Privacy Policy at any time. Updates will be posted on our website with the revised effective date.

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13. Contact Us

If you have questions about this Privacy Policy or how your information is used, please contact:

His Chosen Outreach Ministries Inc
3081 Old Ocean Hwy
Bolivia, NC 28422
Email: info@hcoministries.org
Website: hcoministries.org